How To Use the State Data Validation Control Panel

The Level Data Control Panel lets districts manage which validation rules run on their PowerSchool server. With it, districts can:

• Disable RealTime Field Validation (RTV) on a field-by-field basis

• Disable individual State Validation (SDV) rules from the State Validation rule deck

• Disable entire tabs of rules on the State Validation rule deck for all users or specific User Access Roles. 

Enabling the Control Panel 

A SysAdmin can enable the Control Panel by creating a role and assigning access to users. To enable: 

1. Create a new role by navigating to: 
   System > Security > Roles Administration > User Access > New 

2. Name the new role: Level Data Apps Administrator and click submit. This role must be spelled exactly as shown above and capitalization does matter. All other settings can be left as default. 

3. From the Start Page, select a staff member who should be granted permissions to access the Control Panel and navigate to their Security Settings page. 

4. Under the Admin Access and Roles tab, add the newly created Level Data Apps Administrator role to all schools where the staff member should have access. Note: If this role is assigned to the District Office building for the user, that user will have access to the control panel for all schools. 

5. Submit the role update changes when complete. 

Note: Users assigned this role will need to sign out of PowerSchool, close their browser, and then re-open their browser in order to access the control panel. 

Using the RTV Control Panel 

The RTV Control Panel allows administrators to disable RealTime Field Validation for specific fields.

Effects of Disabling RTV for a Field:

• Prevents validation from running on that field.
• Hides the highlighting and status indicator.
• Stops the field from affecting the overall page status indicator.
• Changes apply district-wide.

Steps to Disable RTV for a Field:

1. Navigate to the page where the field is located that you wish to have RealTime Field Validation disabled. 

2. Click on the status indicator next to the field you wish to disable. This will open up the validation panel showing which rules are being evaluated for the field.

3. Click the gear to open the Control Panel settings for this field. A popup window should appear allowing you to enable or disable the RealTime Field Validation for the field. 

4. Click Submit to save changes. 

Using the SDV Control Panel 

The SDV Control Panel allows administrators to disable individual State Validation rules or entire rule deck tabs.

Effects of Disabling SDV:

• Disabling a rule: Prevents it from running and hides it from the rule deck.
• Disabling a tab: Prevents all rules within it from running and hides it based on User Access Roles.

Steps to Disable SDV Rules or Tabs:

1. From the Start Page, go to the State Validation tab.

2. Each tab and rule will have a gear icon for access to the Control Panel.

3. Open Control Panel settings for a rule:
   • Turn the rule on/off for all users.
   • Users without the Level Data Apps Administrator role won’t see disabled rules.
   • Admin users will see disabled rules grayed out with a lock icon instead of an error count.
4. Opening the Control Panel settings for a tab will allow you the options to enable/disable the tab for all users or set access on a role-by-role basis. 

5. To disable a tab, toggle the Rule Enabled slider. Non-admin users won’t see disabled tabs, while admins will see them with a lock icon and all rules disabled.

6. To disable a tab by role, ensure it's enabled, then use checkboxes to control visibility. Only users with at least one selected role can see the tab; others won’t.

Need a step-by-step visual guide? Download the full guide here for detailed instructions with images.